HCP Anywhere User Help
If your HCP Anywhere administrator allows it, you can share links to your files and folders. Once you send a link to a user, they can access the file or folder you shared.
For each link, you can specify:
•The number of days that the link will remain active.
Once a link is created, you can extend the expiration date of the link at any time. For more information, see Changing link expiration.
•How you want the link to be shared:
oInternally - Internal links are only accessible by people in your company or with a HCP Anywhere account. A user has to enter a username and password to access the file or folder you shared.
oPublicly - Public links are accessible by anyone. A user does not need to provide any login credentials to access the file or folder you shared.
Your HCP Anywhere system may not allow links to be shared publicly.
•Whether to secure the link with an access code. If so, the system generates a code for the link that you need to give to the people you are sharing with.
Once you create a link, you can set or change the access code at any time. For information, see Setting an access code.
•If you are sharing a link to a folder, you can also set the type of access a user has to the folder. A link to a folder can be set with one or both of the following access permissions:
oRead access - When a user receives a link with read access, they can view and download the files inside the folder you shared.
oUpload access - When a user receives a link with upload access, they can upload files into the folder you shared.
Your HCP Anywhere system may not allow links to be created with both read and upload access.
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Note: You can also share links to your backup files and folders. Links to backup folders are read access only. Users cannot upload anything into a backup folder. For more information on backing up your files and folders, see Backing up files and folders from your computer. |
HCP Anywhere does not limit the total number of links that you can create, including creating multiple links (with different settings, such as varying access permissions and expiration dates) to the same file or folder.
You can change the settings of any of your links on the Collaboration page in the User Portal. For information, see Link sharing.
To share a link to a file or folder:
1.Navigate to the file or folder that you want to share.
2.Select the file or folder by checking the box or by pressing and holding down on the row.
The action bar changes to show the actions you can perform.
3.On the action bar, tap the share link icon:
The Create Link window appears.
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Note: If the share link icon isn't visible, your HCP Anywhere system does not allow you to share links to files. |
4.In the Create Link window:
oOptionally, in the Days to Share field, change the number of days that you want the link to remain active.
The maximum number that you can specify is displayed below the Days to Share field.
oOptionally, choose to require an access code for the link. To require an access code, tap the switch under Access code.
oIf the system allows public links, in the Share section, select how you want the link to be shared:
–Internally or Publicly
oIf you are sharing a link to a folder and the system allows, select the type of access a user has to the folder:
–Read access
–Upload access
–Read and Upload access
5.Tap the Create Link button.
One of these happens:
oIf the HCP Anywhere system supports the settings you specified, the app creates the link.
oIf the HCP Anywhere system does not support the settings you specified, the application displays an error message. Specify valid settings and tap the Create Link button again to create the link.
6.To share the link, do one of these:
oTo copy the link, tap the Copy button. If the link requires an access code, it is also copied.
After you copy the link, you can paste it into an email or text message.
oTo open the link in a new email message, tap the Email button and select an email app from the list.
The link is automatically included in a new email message. If the link requires an access code, the access code is automatically included in the message.
oTo send the link as text to another app, tap the Send link button.
1.On the Files or Favorites tab, navigate to the file or folder you want to share.
2.Do one of these:
oSwipe left on the row for the file or folder. Then, tap the Share button.
oFor a folder, press the menu button. Then tap Share Link to this folder.
oFor a file, tap the file to view its contents. Then, tap the link icon ( ) in the toolbar.
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Note: If the toolbar isn't visible, tap the screen to display the toolbar. Also, in some versions of iOS 7, you may need to rotate your device to make the toolbar reappear. |
The Share Link screen appears.
3.On the Share Link screen:
oOptionally, in the Days to Share field, change the number of days that you want the link to remain active.
The maximum number that you can specify is displayed below the Days to Share field.
oOptionally, choose to require an access code for the link. To require an access code, tap the switch under Access code.
oIf the system allows public links, in the Share section, select how you want the link to be shared:
–Internally or Publicly
oIf you are sharing a link to a folder and the system allows, select the type of access a user has to the folder:
–Read access
–Upload access
–Read and Upload access
4.Tap the Create button in the navigation bar.
The mobile app creates the link.
5.To share the link, do one of these:
oTo copy the link , tap the Copy button.
After you copy the link, you can paste it into an email or text message. If the link requires an access code, it is also copied.
oTo copy the link only, tap the link URL.
oIf the link requires an access code, to copy the access code only, tap the access code.
oTo open a new email message in your default email application, tap the Email button.
The link is automatically included in the new email message. If an access code is required, it is automatically included in the new email message.
6.Tap the Done button on the navigation bar.
1.Navigate to the file or folder that you want to share.
2.Do one of these:
oPress and hold the row for the file or folder. Then, from the menu that appears, tap Share Link.
oTo use multiselect mode:
a.Tap the multiselect icon.
b.Check the box for the file or folder you want.
c.On the action bar, tap the share via link icon:
3.On the Share Link screen:
oOptionally, in the days to share field, change the number of days that you want the link to remain active.
The maximum number that you can specify is displayed below the days to share field.
oOptionally, choose to require an access code for the link. To require an access code, tap the switch under Access Code.
oIf the system allows public links, in the Share section, select how you want the link to be shared:
–Internally or Publicly
oIf you are sharing a link to a folder and the system allows, select the type of access a user has to the folder:
–Read access
–Upload access
–Read and Upload access
4.Tap the Create button.
5.To share the link, do one of these:
oTo copy the link, select it and then tap the copy button.
After you copy the link, you can paste it into an email or text message.
oIf the link requires an access code, to copy the access code, select the Access Code and then tap the copy button.
After you copy the access code, you can paste it into an email or text message.
oTo send the link to another app:
a.Tap the share button.
b.Select an app from the list.
oTo add the link to a new email message:
a.Tap the email button.
b.Select an email app from the list of apps.
The link is automatically included in the new email message. If an access code is required, it is automatically included in the new email message.
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