HCP Anywhere User Help

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Viewing versions of a file

When you upload or save a new copy of a file or delete a file, HCP Anywhere saves a new version of that file. In the File History  window, you can select a file and then view a list of the old versions of that file. Once you are viewing the list of versions, you can also view the contents of each version.

The File Historywindow displays this information for each version of a file:

In the Version column, the the date on which the version was created.

In the Details column, the action that led to the creation of the version, one of:

oCreated

oDeleted

oRestored

oModified

oShared

In the Changed by column, the name of the user that performed the action that created the version.

The size of the version

For the current version, the current version icon (  )

You can also sort the old versions of a file by using one of the filters. The filters are:

File Modifications — Lists each file that was modified.

Read access (shared links) — Lists each time a file was accessed through a shared link and the IP address or username for the user that did access the file.

Read access (other) — Lists each time a file was viewed through methods other than shared links.

You cannot view versions of files in mobilized data shares. For information on mobilized data shares, see About mobilized data shares.

Note:  When you move or rename a file from the Portal or any one of your devices, a new copy of the file is created and the original copy becomes a deleted file. The new copy is essentially a new file; it has only its current version and no old versions.

The original copy of the file is deleted from all your HCP Anywhere devices and is accessible only from the User Portal. This deleted copy of the file keeps all of its old versions.

Important: HCP Anywhere keeps versions of files for a limited amount of time and keeps a limited number of versions per file. When a version grows too old or a file has too many versions, HCP Anywhere permanently deletes old versions of the file. You can no longer restore or view the contents of versions that the system has deleted.

For information on how long your HCP Anywhere system keeps old versions of files and on how many versions per file the system allows, see your HCP Anywhere administrator.

To view the list of versions of a file:

1.On the Files page in the User Portal, do one of these:

oNavigate to the folder that contains the file you want.

oSearch for the file that you want.

Tip: To quickly navigate to conflict files (if you have any), click on the Conflicts notification at the top of the Files page.

For information on conflict files, see Handling conflicts.

2.Do one of these:

oCheck the box for the file that you want.

Then click on the File History button ().

oRight-click on the file that you want. Then, in the menu that appears, click on File History.

The File History window opens.

3.To view the contents of a version, click on the link for the version name in the Version column.

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