HCP Anywhere User Help

You are here: Working with files in the User Portal > Working with Team Folders > Creating a Team Folder

Creating a Team Folder

When you create a Team Folder, you are the initial manager. As a Team Folder manager, you can invite other people to the folder, set the storage capacity of the folder, and delete the folder for all the members.

Once you share a Team Folder with other people, it appears in their HCP Anywhere just as it does in yours. The files or folders put inside the Team Folder can be viewed, downloaded, edited and accessed by the other people in the folder, depending on their member role. Unlike a shared folder, a Team Folder does not use the personal storage space of any of the folders members. Instead, a Team Folder uses space set aside by the HCP Anywhere administrator.

You can also convert a shared folder into a Team Folder. For more information, see Converting a shared folder into a Team Folder.

Note: Your HCP Anywhere system may not allow you to create Team Folders.

To create a Team Folder:

1.On the Files page, do one of these:

oNavigate to the folder you want to make into a Team Folder.

oUse the search bar in the top left corner of the window to search for the folder you want to make into a Team Folder.

2.Mouse over the folder.

A Sharing button appears.

3.Click on the Sharing button.

A menu appears.

4.Click on Share Folder.

The Shared Folder window opens.

5.In the window, select Convert to Team Folder.

6.Optionally, in the Label field, change the name of the Team Folder.

7.Optionally, in the Quota field, set the total storage quota of the Team Folder.

Note: If you set the total storage quota of the Team Folder higher than the limit set by your HCP Anywhere administrator, a request is sent to your administrator for the additional space.

8.In the Find users field, enter the name of the user or distribution group you want to invite to the Team Folder. Press Enter to search.

A list displays the users and groups whose names match the name you entered.

9.Click on the Add User button for each user you want to invite and the Add Group button for each group that you want to invite.

10.Repeat steps 8 and 9 for each user and group you want to invite to the Team Folder.

11.Optionally, once a user or group is in the invite list, set their member role.

The member roles for a Team Folder are: Manager, Collaborator, and Viewer. For more information on member roles, see Changing member roles in a Team Folder.

Note: If you are inviting a distribution group to a Team Folder, you set the member role for the entire group. However, the member role of a user who is already part of the Team Folder does not change.

12.Click on the Share Folder button.

HCP Anywhere sends out invitations to the users you've invited.

© 2016 Hitachi Data Systems Corporation. All rights reserved.