HCP Anywhere User Help

You are here: Using the Outlook Add-in > Emailing links to files in HCP Anywhere

Emailing links to files in HCP Anywhere

When writing an email, you can use the HCP Anywhere Outlook Add-in to send links to files and folders that you've already stored in HCP Anywhere. You can browse through your files right from the Outlook window.

Note: You can email links to files only if your HCP Anywhere system lets you share links to your files.

To email links to a files in HCP Anywhere:

1.In Microsoft Outlook, open a new email message.

2.In the email message window, click on the Share links button in the HCP Anywhere panel.

3.In the Create Link to Files or Folders on Server window, select the files and folders you want to share.

4.Optionally, to configure settings for the links:

oSelect how you want to share the file or folder:

Internally or Publicly

oIf you are sharing a link to a folder, select the type of access a user has to the folder:

Read access

Upload access

Read & Upload

Note: Your HCP Anywhere system may not allow links to be shared publicly, or with both read and upload access.

oTo require an access code for the link, select Use access code.

oIn the Days to share field, type the number of days for the link to remain active.

5.Click on the OK button.

Links and, if applicable, their access codes are added to the body of your email.

Note: To maintain the security of your links, you should send links and their access codes in separate emails, or through separate means of communication.

© 2016 Hitachi Data Systems Corporation. All rights reserved.