HCP Anywhere User Help
In the HCP Anywhere Outlook Add-in Settings window, there are three tabs: General, Link Settings, and Server. For each of these tabs, you can configure a variety of settings for the HCP Anywhere Outlook Add-in.
Click on the dropdowns below to view what you can configure for each tab in the Settings window.
On the General tab, you can configure:
•Convert attachments to links — When you add an attachment to an email, the add-in can automatically convert the file to an HCP Anywhere link. Options are:
oAlways (using default location and link settings)
oAsk for location and link settings every time
oNever
Additionally, you can use the Only convert attachments greater than option to specify a minimum file size limit. When this is enabled, files smaller than this limit are not automatically converted to links.
Additionally:
•If Always is selected for the Automatically convert attachments to links option, files larger than this limit are automatically converted.
•If Ask every time is selected for the Automatically convert attachments to links option, the add-in asks you only about files larger than this limit.
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Note: You can manually convert attachments to links at any time. For information, see Manually converting email attachments to links |
•Default upload location — When you use the add-in to convert attachment files to HCP Anywhere links, the files are stored in by default in this location in your HCP Anywhere account.
•Collision resolution — Use this option to specify what happens when you try to add an attachment file to HCP Anywhere, but a file with that name already exists. Options are:
•Ask me every time — The add-in prompts you every time to either rename the new file or overwrite the existing one.
•Automatically rename — The add-in automatically renames the new file and adds it to HCP Anywhere.
•Automatically overwrite — The add-in automatically overwrites the existing file. The new file becomes a new version of the existing file. For information on viewing file versions, see Viewing versions of a file.
On the Link Settings tab, you can configure:
•Visibility — How you want the link to be shared:
oInternally - Internal links are only accessible by people in your company or with a HCP Anywhere account. A user has to enter a username and password to access the file or folder you shared.
oPublicly - Public links are accessible by anyone. A user does not need to provide any login credentials to access the file or folder you shared.
Your HCP Anywhere system may not allow links to be shared publicly.
•Use access code — If enabled, the system generates a code for the link. You need to give both the code and the link to the people you are sharing with.
For information on setting or changing an access code for an existing link, see Setting an access code.
•Days to share — The default number of days that the link will remain active.
You can renew a link before it expires. For information, see Changing link expiration.
On the Server tab, you can configure:
•Username — If your Active Directory username changes, you can use this option to change the username with which you registered the add-in. For information on doing this, see Handling Active Directory username changes.
•Use proxy server — Enable or disable this option to specify whether the add-in uses a proxy server to connect to the HCP Anywhere system.
While this option is selected:
oTo specify a proxy server, in the Proxy server field, enter the IP address or DNS name of a proxy server.
oTo specify the port on which to connect to the proxy server, in the Proxy port field, enter the port number.
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Note: To change the server with which the add-in is registered, you need to deregister the add-in. For information, see Deregistering the Outlook Add-in. |
To view the HCP Anywhere Outlook Add-in Settings window:
1.In Outlook, click on the Home tab at the top of the screen.
2.In the HCP Anywhere section, click on the Settings button.
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