HCP System Management Help
When you create a namespace, its default retention setting is Deletion Allowed. Once the namespace exists, you can change this setting at any time. Valid values for this setting are:
•An offset from the time the object is created. You specify an offset as numbers of years, months, and/or days. For example, you could specify an offset of two years. Then, an object added to the namespace on March 10, 2011, at 9:45 a.m. would expire on March 10, 2013, at 9:45 a.m.
•A retention class. For information on retention classes, see About retention classes.
•One of these special values:
oDeletion Allowed — The object can be deleted at any time.
oDeletion Prohibited — The object can never be deleted by means of a normal delete operation. If the namespace is in enterprise mode, however, the object can be deleted by means of a privileged delete operation.
Once an object has this retention setting, its retention setting cannot be changed.
oInitial Unspecified — The object cannot be deleted, but can have its retention setting changed to any other retention setting. This setting is useful for namespaces for which the only enabled namespace access protocol is SMTP.
•A fixed date in the future. In this case, the retention period for the object ends at the end of the specified day.
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Tip: If you specify a fixed date, remember to change the default retention setting again before that date occurs. Otherwise, the default retention setting reverts to Deletion Allowed when the specified date arrives. |
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Roles: To view the default retention setting for a namespace, you need the monitor, administrator, or compliance role. To change the default retention setting for a namespace, you need the compliance role. |
To change the default retention setting for a namespace:
1.In the top-level menu in the Tenant Management Console, click on Namespaces.
2.In the list of namespaces, click on the name of the namespace you want.
3.In the row of tabs below the namespace name, click on Policies.
4.On the left side of the Policies panel, click on Retention.
5.In the Default Retention Setting section in Retention panel, do one of these:
oTo make the default retention setting an offset:
1.In the Retention Method field, select Offset.
2.Optionally, in the Years field, type a number of years. Valid values are integers in the range zero through 9,999.
3.Optionally, in the Months field, type a number of months. Possible values are integers in the range zero through 9,999.
4.Optionally, in the Days field, type a number of days. Possible values are integers in the range zero through 9,999.
oTo make the default retention setting a retention class:
1.In the Retention Method field, select Retention Class.
2.In the Retention Class field, select the retention class you want.
oTo make the default retention setting a special value:
1.In the Retention Method field, select Special Value.
2.In the Special Value field, select the special value you want.
oTo make the default retention setting a fixed date:
1.In the Retention Method field, select Fixed Date.
2.In the Fixed Date field, either type a date or click on the calendar control ( ) to select a date. If you type a date, use this format: mm/dd/yyyy. The date you type or select must be later than the current date.
If you enter an invalid date using the correct date format, HCP tries to convert it to a real date. For example, if you enter 11/31/2015, HCP converts it to 12/01/2015.
6.Click on the Update Settings button in the Default Retention Setting section.
For more information on the default retention setting, see Default retention setting. For more information on retention settings in general, see Using a Namespace.
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